Understanding The Construction Bidding Process

Understanding The Construction Bidding Process A Step By Step Guide

As a construction contractor, understanding the bidding process is essential to secure projects and grow your business. Knowing the ins and outs of the construction bidding process can be daunting, but by breaking down this complex undertaking into easy to follow steps it becomes much simpler.

In this guide, Royaltakeoffs provide a step by step overview of the construction bidding process. A better understanding of this essential process will help you build your business successfully. 

A Guide to Bidding on Construction Projects: The 5 Steps You Need to Know!

1. Bid solicitation:

The bid solicitation process begins when a client puts out a call for contractors or bids on the project. This can be done through direct contact with potential bidders, but more often is accomplished via an invitation to bid (ITB) which is sent to potential bidders. In this document, the client outlines their project requirements and any additional information that contractors must provide. 

For public project bids, the issuing of a Request for Proposal (RFP) is usually necessary. This document outlines the details of the project, and how the contractors should submit their bids. It also includes information about payment terms and other contractual obligations.

For private project bids, the Process of Invitation to Bid (ITB) is usually used. The solicitation documents are sent to potential bidders, and contractors must submit their bids by a certain deadline.

2. Submitting the Bid:

Once you have studied all of the information provided in the RFP or ITB, you can decide whether or not to make a bid on the project and then gather all of your documents such as licenses, insurance certificates and other relevant records for submission. 

When submitting the bid, you also need to include details about the timeline and delivery schedule along with any other relevant information that has been requested by the client.

The bid amount should be based on your analysis of the project’s cost and profitability. You must also factor in any possible risks or costs that could arise during the project, such as unexpected delays, materials price changes, equipment needs, labor costs and more. Be sure to include all relevant information related to pricing in the bid document to ensure accuracy. For this reason, it’s important to have a well-defined project plan so that all parties agree on the scope of work and expectations.

3. Reviewing and Awarding the Bid:

Once all bids are submitted, the client or company will review them and decide on which contractor is most suitable for the project. This decision is usually based on several factors such as:

  • Price
  • Quality of the work
  • Location 
  • Experience with similar projects 

By evaluating these factors, the client can make an informed decision and award the bid to a contractor. It is important to note that there may be more than one contractor who is qualified to do the job, so the competition can be fierce.

4. Awarding the Contract:

Once the bid is awarded, the client and contractor will negotiate a contract. This document outlines all details of the project including timelines, payment terms, services to be provided and any other expectations. The contract will also include a clause for liability in case of disputes or delays.

Once both parties have signed the agreement, the project can begin. This is also a good time for the contractor to gather any necessary permits or other documents needed before beginning work.

5. Starting the Project:

Once all paperwork is in order, the project can begin! It’s important to stay organized and keep track of progress throughout the project so that you can adhere to your timeline and budget expectations.

Regular communication with the client is key to keeping the project on track and allowing for any changes or improvements. Final inspections should be conducted at the end of the project to ensure that all requirements have been met, upon which the client will approve the payment.

Understanding the Different Types of Construction Bids:

To make the most of your construction bidding process, it is important to understand the different types of bids that may be offered. Here are the most common types of bids:

1. Selective Bidding:

This type of bid is used when a client has already identified suitable contractors for the project. The selected contractors are then invited to submit their bids, and the client will choose the one that best meets their requirements. It is usually used for more complex projects.

2. Open Bidding:

Open bidding is when a client invites multiple contractors to submit proposals for a project without specifying any particular bidder. The client reviews all of the bids and selects the one that best fits their needs. It is the most common type of bidding process and can help the client find the best value for their money.

3. Reverse Bidding:

Reverse bidding is used when the client wants to get the lowest possible bid from contractors. Contractors are invited to submit their lowest bids, and the client will choose the one with the lowest price. It is typically used for smaller projects or services that do not require much skill or expertise.

4. Negotiated Bid:

This type of bid is when a client and contractor negotiate the price and other terms of the project before submitting a formal agreement. It is often used when the client and contractor have prior experience together or when the scope of the project is more complex.


Bidding on construction projects can be a daunting task, but with the right knowledge and tools, you can make it easier and more efficient. By following the above mentioned steps, you can successfully navigate the construction bidding process and increase your chances of securing lucrative projects.

For further assistance, you can call us anytime. We have a team of professionals who are always ready to help you with all your construction needs. Thank you for trusting us!

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Best practices for submitting successful bids

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